How the DairyBit Vendor Portal Works — Step-by-Step Guide for Doodhwalas

The DairyBit Vendor Portal is the main control panel for doodhwalas and dairy owners. After you register and log in, you get a simple sidebar dashboard to run your entire milk business online.

Here is how each section works.

1. Dashboard

Your dashboard shows a quick summary of your business — total customers, recent milk entries, pending dues, and important alerts. It helps you start your day with a clear picture of what needs attention.

1. Customers

Add and manage all your milk customers from one place. For each customer you can store name, mobile number, address, milk rate, default quantity, and delivery shift (morning/evening).

You can activate or deactivate customers, reorder your customer list, and control how many customers you serve based on your subscription plan.

1. Milk Entry

This is the heart of the vendor portal. Every day you record how much milk was delivered to each customer — morning and evening separately.

You can enter milk quickly for all customers, edit mistakes, and maintain a clean history. Accurate milk entry ensures correct monthly bills.

1. Payments

Record payments received from customers — cash, UPI, or other modes. The system automatically adjusts the customer due balance.

You can view payment history and know exactly who has paid and who still owes money.

1. Monthly Billing

At the end of the month, generate bills for all customers based on milk entries and rates. Bills show quantity, amount, previous balance, and total due.

Print or share bills with customers and keep professional records for your accounts.

1. Reports

DairyBit provides useful reports:

• Daily milk summary
• Monthly customer-wise report
• Pending dues report
• Collection report

These reports help you understand business performance and follow up with customers who have outstanding balances.

1. Subscription Book

Choose a plan that matches your customer limit — Basic, Advance, or Premium. Upgrade when your dairy grows and you need unlimited customers or longer validity.

1. Notifications

Get alerts for customer requests, subscription updates, milk confirmations, and other important events so you never miss an action.

1. My QR Code

Every vendor gets a unique QR code. Customers scan it to send a connection request to your dairy. This makes onboarding new customers fast and paperless.

1. Settings

Update your business profile, address, password, and language preference (English, Hindi, or Gujarati).

Typical daily workflow for a vendor

Morning:

• Open Milk Entry and record morning delivery for all customers.

Evening:

• Record evening milk delivery.

Anytime:

• Add new customers or record payments when received.

Month end:

• Generate monthly bills and share with customers.
• Check pending report and collect dues.

The vendor portal is built for speed and simplicity. Even if you are not very technical, you can learn the full flow in one day and save hours of manual account work every month.